Current Procurement Actions
Vendor and Service Provider Important Information
- Internet Explorer is required to complete the registration process.
- Macintosh users will experience conversion issues, therefore, it is recommended you proceed on a personal computer using Microsoft Windows and Internet Explorer.
- Vendors should review all of the information on this page prior to proceeding with application process
IMPORTANT INFORMATION: Vendors are required to annually update information related to their company. This includes addresses, phone numbers, fax numbers, email addresses, and points of contact.
Failure to update your information may cause your SAM account to expire.
Vendors should be aware the registration process can take up to 10 days, therefore, vendors are encouraged to register as soon as possible. Last minute applications will cause payments to be delayed.
The federal government is requiring all vendors who supply services or products to register their company with the System Award Management (SAM). There are two steps necessary to complete the process and become registered. Applicants will need to obtain a DUNS number. The DUNS numbering system was created in 1962 and stands for Data Universal Numbering System (DUNS). These numbers are only assigned by Dunn & Bradstreet and each identification number is specific to a person or vendor conducting business with the government. Once a vendor has completed the process, the vendor will be responsible for maintaining current data on their account in the SAM database.
Vendor Service Provider Forms and Links
Form AO213, Vendor Information/Certification form, must be completed after a DUNS number and CAGE code are assigned. This form is used to establish your vendor record in our local financial system and is separate from the two registration processes. Once Form AO 213 is completed, please return the information via email. If you do not have access to email, please see the contacts below for more information. Your information will be stored in our local financial system. Our financial records do not interface with DUNS or SAM, therefore, updates to SAM accounts must also be reported to the court unit. We will not be able to update any information related to any vendor records without written permission. If your company has been assigned a CAGE code, you should follow the instructions on the SAM website.
Forms and Instructions
For more help be sure to view the Help section on the SAM website.
Information should be submitted to:
If you are not able to send your information electronically, please contact
Chasha Traylor at (903)590-3208 or Cheri Bertrand at (903)590-3219. General questions related to court business may be sent to the email address above.