United
States Bankruptcy Court, Eastern District of Texas
Formatting
Rules for Creditor Matrices
Warning: Not adhering to the rules below may cause
the upload
of your matrix to fail.
The
following rules should be observed when creating your creditor matrix.
- Names
and addresses must be aligned left (flush against the left margin, no
leading blanks.)
- Do not
include page numbers, headers, footers, etc.
- The
information must be five lines or less per creditor.
- Each
line may contain no more than 40 characters.
- The
creditor name must be on the first line.
- If account
numbers or "attention" lines are included, they must be
on the second line.
- City and
state abbreviation and ZIP code must be on the last line.
- All
states must be two-letter abbreviations.
- Nine-digit
ZIP codes must contain a hyphen separating the two groups of digits.
- Each
creditor must be separated by at least one blank line.
Style
Conventions for Names and Addresses
These style
conventions apply to both names and addresses entered in the CM-ECF application
and names and addresses entered on creditor matrices.
Party
Names
Use upper and lower
case for all names and capitalize the first
letter in a proper noun.
Wallace
D. Smith
United
Services Fidelity and Guaranty
Use punctuation
and single spacing between all names and
following initials and periods.
J.
J. Jones
Smith,
Inc.
C.
W.
BradZero, Ltd.
When typing
names that have upper and lower case letters or hyphens, do
not insert spaces.
Patricia DeLaGarza
Patrick
MacDougal
Kathleen
O’Brien
Mary
Smith-Baker
If an individual
does not have a middle name, leave that
field blank.
Do not enter "NMI"
(no middle initial).
If a party has
multiple names such as Robert Kramer Johns
Martin, add the extra names in the Middle Name box.
Last name:
Martin
Middle
name: Kramer Johns
First
name: Robert
Business
names
Business
names should be entered entirely in the Last Name box.
Do not use the
First Name or Middle Name box when entering business names.
Do
not use the ampersand sign for "and" unless it is part of
a company name on the petition or pleading.
B.
& D. Company
Cameron
& Associates
J
& J Trucking
Avoid abbreviations
unless it is part of a company name on the petition or pleading.
Zero Motor
Company— Zero Motor Co.
First Federal Association—1st Federal Assoc.
Enter U.S.
and U.S.A. without any spaces.
U.S.
Department of Agriculture
U.S.
Trustee
U.S.
Attorney
U.S.
Environmental Protection Agency
U.S.
Nuclear Regulatory Commission
Party
Addresses
Abbreviate post
office addresses without a space between
the P and O.
P.O.
Box 1359
P.O.
Drawer 34321
Use digits for
numbers in addresses.
3224 East
26th Street
425
6th Street
1
Valley Plaza
When there
is a street address as well as a post office box address for a debtor,
add only the post office box address.
John J. Johnson
P.
O. Box 1477
4218
Elmwood Lane (Eliminate this line)
Bentonville,
AR 40453
When needed, use the second and or third line of the address for building
name, suite number, floor, firm name, or attention
Arthur
Andersen and Associates Attention:
Attn: Terri
Brooks
John Hancock Building, Suite
2600
8723 Michigan Avenue
Chicago, IL 60604
The city, state, and ZIP must be the only information on the last address
line.
Use the full ten-digit ZIP code if at all possible.
Foreign addresses must have the full name of the post office and country
of destination printed in capital letters.
The country name or APO destination must be the only information on
the bottom line of the address.
Alfonso
Diaz
Rio de Danubec y Rio Florido
CD. JUAREZ, CHIHUAHUA
MEXICO #1050
Sgt. John Smith
C Company 237 Armor
Unit #21103, Box 512
APO AE 09014
If the address contains
an apartment number or suite number, you may use the # sign in place
of the word number or suite.
Barbara Bixby
322 West Shady Lane, # 334
Austin, TX 78701
Use c/o to
indicate "In Care Of".
Manuel
Ortega, Jr.
c/o Manuel Ortega, Sr.
6612 East 6th Street
El Paso, TX 79901
The preferred
format for telephone numbers is (903)
222-3333.
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